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This past week members discussed safely sharing client files and more. Explore curated sources on these topics including some from ILTAs treasure chest. File Sharing with Clients A member recently asked for best practices recommendations for file sharing with clients. Because saying no to a client can be a dangerous proposition, we often need to find solutions to get to yes. These two sessions at ILTACON 2016, Innovative Data Exchanges and Collaboration with Clients and Danger! Navigating the File-Sharing Minefield address best practices for file sharing. To obtain buy-in or for self-motivation read and share Dan Hunsingers ILTA white paper article, ...
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Legal Technology professionals are often assigned projects with an ASAP deadline, and in those circumstances, speed and efficiency matter. Shaving time off of projects sometimes means the difference between making, or missing, a deadline. Considering that most tasks assigned to Legal Technologists involve waiting on computers to process, transfer, or handle data in some way, its logical to assume that faster computers would mean less waiting, and consequently, faster results. So it makes sense to compare the performance of high-end hardware to the standard equipment that firms typically assign their end users even if only to satisfy a curiosity: how much ...
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ILTA Nation! Hope this is the proper forum to request some feedback and thoughts. Printer security has hit the news with a little more frequency lately ( mostly manufacturer led stories) but wanted to determine how big of a concern it is to the legal community. Is printer security an issue or concern for you and your firm? What questions would you like answered with regards to printer security? For example, I have one: If security is a big concern, why do the manufacturers send out new printers with open ports? Were thinking about hosting an "industry first" roundtable webinar with our manufacturer partners (like HP, Lexmark, Ricoh, ...
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In part 2 of this series , the authors examined how to develop requirements and focus on them throughout complex projects. Now that you have your business and functional requirements in hand, how do you to turn them into reality? It is time to start tackling the practical aspects of the project. While it may be tempting to jump in and just get going, spending some time up front on planning is well worth it. Get Past the Fear Factor Where do you start? With high-stakes, complex projects, the pressure to get it right is daunting and thinking about all of the tasks that need to be accomplished can be overwhelming. In considering the challenges ...
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Even if elements of cover exist under an LPL (Lawyers Professional Liability) policy, there are many reasons to purchase separate Cyber Insurance. In some instances, there are contractual requirements that Cyber Insurance is in place and they carry certain minimum limits to guarantee some degree of financial protection in the event of a third party compromise of their data. Also, another very key point...LOW COST COVERAGE. Firms can buy Cyber Insurance at relatively low cost and for retentions normally a fraction of the amount required by LPL insurers. Further, purchasing a policy that is specifically designed for cyber risks avoids disputes as to what is covered ...
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What are Teams? Microsoft recently released a new chat-based tool that is similar in concept to Slack or Hipchat. Chat-based tools are useful for teams on the go who need a central repository for all conversations. Historically in law firms, this repository has been e-mail. E-mail used to be awesome; now it is a painful wasteland of junk e-mail, malware attack vectors, and information overload. Slack is one of the most popular chat-based systems available and is the chat-based tool that my teams use at Fish. We use Slack to discuss projects, issues, deployments, and random topics. Slack allows us to focus on a subject at hand via a channel and have ...
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Comparing PDF Documents You can compare two similar PDF documents to determine differences between them or to verify if approved changes have actually been made. The result is displayed in a temporary file that you can save if required. To compare documents Select Advanced Processing > Process > Compare Documents. The Compare Documents dialog box appears. Accept the currently active open document offered as the older one, or click Browse to select another. The Open dialog box appears. Under Revision , select from any available revisions of the document. Accept an open document offered as the newer one, or click Browse to select ...
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New York's New York's cybersecurity regulations became effective on March 1st , and these are the country's first state-mandated cybersecurity regulations regarding banking and financial services. The regulation adapts industry best practices such as guidelines issued by the Securities and Exchange Commission and Financial Industry Regulatory Authority (FINRA) and contains 23 sections calling for such things as encryption of data of all non-public information, appointing a CISO, employee training in security, enhanced multifactor authentication and the yearly submission by a senior officer of a certification affirming that the company is in compliance with ...
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A smartphone from a key employee lands on your desk. What next? From employment matters and intellectual property theft cases to Foreign Corrupt Practices Act violations and corporate fraud, mobile devices are the modern reservoir for key data in litigation and investigations. In fact, computer forensic examiners are seeing requests to extract and analyze smart phone data increase year over year. Yet, this new data source is uncharted territory for many legal and technology professionals working in law departments and law firms. Since it is only a matter of time before you face your first case involving a mobile device, take time now to understand the key ...
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This past week members discussed developing a knowledge management program and more. Explore curated sources on these topics including some from ILTAs treasure chest. Developing Your KM Strategy ILTA members recommended several KM consultants to help develop a knowledge management strategy. ILTA has resources to assist with strategizing too including the ILTA Video, Starting and Optimizing Knowledge Management Programs: Perspectives Across the Spectrum and the blog series, How to Survive Complex Projects Part One and Part Two . Scan through the articles in ILTAs Knowledge Management white papers from 2015 and 2016 . A few of my ...
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In the beginning of Hitchhikers Guide to the Galaxy, the Vogons arrive in orbit around Earth in large spaceships. The head Vogon broadcasts plans for a hyperspatial express route to the habitants of Earth advising that the planet is one of those scheduled for demolition. Understandably, the inhabitants of Earth panic and protest this decision. The head Vogon is surprised and states, All the planning charts and demolition orders have been on display in your local planning department in Alpha Centauri for fifty of your Earth years, so youve had plenty of time to lodge any formal complaint and its far too late to start making a fuss about it now. When someone ...
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OK, so Watson won Jeopardy! back in 2011. Thats ancient history in technology years. ILTA provides a wealth of programming about the current state of affairs in Artificial Intelligence that will benefit law firms and corporate legal departments. In the future, Im sure well have a bot to curate all this content for us. In the meantime, below is a sampling of some of ILTAs best AI-related content from ILTACON, Insight, webinars, white papers and Peer To Peer. Webinars Beyond the Hype: Artificial Intelligence in Legal Research This webinar, sponsored by ROSS Intelligence , features ROSS CEO and co-founder Andrew Arruda discussing how ...
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Click on the STYLES DIALOG box you will see this Styles box at the bottom are many options available to work with Styles OPTIONS.. Clicking on the Options at the bottom right gives you this item: You can click on the S elect styles to show: - which gives you a list of styles used in the document, or all styles available, and so on, as does the next time: S e lect how list is sorted: At the bottom of this dialog box you will see PLEASE leave it on this option if you check the New. It will update the form/template of the document you are using with YOUR additional styles. If you want your styles to be available for others ...
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This past week members discussed LPM programs, help desk statistics and more. Explore curated sources on these topics including some from ILTAs treasure chest. Building a Legal Project Management Program In the white paper article, Enhancing Legal Operations by Integrating LPM Techniques with Matter Management, E-Billing and Financial Analytics, David Rueff and Scott Rosenberg explain that LPM is more than just doing things better; LPM is about changing the underlying dynamics of the relationship between in-house and outside counsel. With this in mind, gather best practices for your LPM program from the ILTA Radio, A Discussion on Advancing ...
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We are looking into changing software for a litigation document management/production tool. Does anyone have a good matrix to use to compare 3 different vendors?
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In part 1 of this series , the authors discussed how to decide whether to pursue a major project and convince leadership of its value. With decision making and project approval behind you, the next step is to start work on the design and detailed requirements. In our enterprise search project, the research from the decision-making stage made it clear that we had much work to do to improve our user experience. As a result, the theme we wanted to capture in our design and requirements was a relentless commitment to user experience. The underlying theme for your projects may be different. The point is to understand your theme and focus on it throughout ...
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Using Named Ranges in Excel You can use named ranges in Excel for easy calculation or navigation! I personally use this any time I am creating a VLOOKUP in Excel (but thats a different tip of the week altogether). To Create a Named Range: Select the cells in the range. Click in the Name Box (upper left-hand corner of the screen, beside the formula bar). Type a name for the range (do not use spaces). Press Enter . To Navigate to a Named Range: Click the down arrow in the Name Box and select the ranges name. To Use a Named Range in a Formula: Use the name in replacement ...
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This past week members discussed the need for an intranet, data loss prevention and more. Explore curated sources on these topics including some from ILTAs treasure chest. To Intranet or Not to Intranet? Members recently asked whether we still need an intranet in our organizations. Many responded yes, we do! ILTAns also acknowledged the significant effort required to make an intranet effective. Just in time your ILTA peers, Andrea Alliston and Nicola Shaver, provide insight on How to Survive Complex Projects: Search, Intranet and Beyond. This first of a multi-part series comprises the decision making stage. After getting comfortable with a ...
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We dont pay enough attention to closing a matter. Often a matter ends and we immediately pick up a new matter to keep the economic engine revving. What happens to the old matter? What happens to the knowledge weve gained, lessons learned, accumulated data, and outstanding bills? Closing is equally important as all other phases of a matter because it defines, terminates and improves the life cycle of the overall process. It prevents cascade failure from dead weight. It completes the life cycle of the existing matter to breathe life into the new matter. Just a few hours with the right people will pay dividends downstream. Its time to dedicate resources ...
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So, you are ready to tackle the big one enterprise search, an intranet, an experience database, a client portal, a collaboration tool or, in other words, a highly visible, costly project where the pressure on you to get it done right is daunting. In this series, we look at surviving and successfully implementing a complex technology project in a law firm. We have leveraged our experience with our own enterprise search (STELLA KM), but the discussion throughout the series is both project and technology agnostic. We have also strived to share some lessons learned that apply across a range of projects and technology implementations. In this first post, we ...
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