ILTACON Co-Chair Position (2021/2022)

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Signup Deadline: 07-22-2020
Starts: 09-01-2020
Ends: 08-29-2022

Description:

PURPOSE:

ILTACON is the premier educational and networking event for the legal sector. This four-day event features extensive educational content inspired by and developed by peers, with a 40-member volunteer planning committee that works collaboratively under the oversight of two co-chairs.

 

ROLE:

The ILTACON Co-Chairs provide oversight of the educational program of the conference to ensure it provides value for ILTA members. The Co-Chairs liaise with the Program Planning Council, ILTA staff, and others in developing the learning pathways for targeted member segments.

 

The Co-chairs lead the ILTACON planning committee and are responsible for achieving the strategic goals of ILTACON by:

  • Delivering high-quality educational sessions that bring value to attendees and their supporting organizations
  • Leveraging the expertise of internal and external communities
  • Developing and supporting planning committee members

 

ILTACON Co-chairs serve as liaisons to and voting members on ILTA’s Program Planning Council, the team of volunteers responsible for delivering ILTA's overall Programming Framework.

 

COMPENSATION:

ILTA volunteer leaders do not receive compensation for their services but may be reimbursed for expenses. ILTACON registration, travel, and lodging fees are waived for ILTACON co-chairs, both current and incoming.

 

TEAM COMPOSITION:

The ILTACON Planning Committee is comprised of the following member volunteer roles:

  •             ILTACON Co-Chairs (2)
  •             ILTACON Team Coordinators (6)
  •             ILTACON Session Coordinators (35)

In addition to these members, the ILTACON planning committee is supported primarily by the ILTA Director of Event Education and Event Education Coordinator.

 

TERM:

ILTACON Co-Chairs serve a staggered two-year term, which begins immediately following ILTACON, and concludes at the closing of ILTACON in year two:

  • year one in a junior role, learning from the senior co-chair and ILTA Staff
  • year two in a senior role, mentoring, coaching and leading the junior co-chair and planning committee

 

The time commitment varies but averages 3-4 hours per week.

 

RESPONSIBILITIES:

ILTACON

  • Work within ILTA’s programming framework, strategic goals, target audiences and planning structure for ILTACON
  • Select, lead, coach, mentor and inspire members of the ILTACON planning team
  • Oversee the development of the comprehensive ILTACON education program, meeting task and event deadlines
  • Structure and manage the speaker selection process and speaker experience, including the selection of series facilitators as needed.
  • Select keynote speakers for the conference, working with the ILTA Event Education Manager on potential speakers, interviews, and final selection.
  • Conduct collaborative meetings and make presentations to small groups and large audiences (in person and conference calls)
  • Embrace an agile, nimble and flexible approach to ILTACON planning, participating in the continuous improvement process and problem-solving
  • Manage provision of input into ILTACON planning from other sources such as any Executive Advisors, audience focus groups, and the Partner Advisory Counsel
  • Opening remarks to welcome attendees to ILTACON

 

Program Planning Council Liaison

  • Assist in developing ILTA's overall annual Programming Framework
  • Communicate/collaborate with the Council regarding ILTACON programming and how it fits into the Programming Framework

 

DUTIES:

ILTACON

  • Participate in ILTACON planning meetings virtually and/or requiring travel:
    • September: Co-Chair meeting
    • October: Co-Chair/Team Coordinator meeting
    • January: Entire ILTACON team meeting
    • Feb/March: Co-Chair/Team Coordinator meeting
  • Attend ILTACON, including any pre-ILTACON planning meetings
  • Regularly participate in planning meetings by voice and/or video:
    • co-chair/ILTA staff calls
    • co-chair and team coordinator calls
    • all-team calls
    • individual planning team calls (as needed)
  • Serve as an ambassador for ILTA by promoting ILTACON and volunteerism

 

PROGRAM PLANNING COUNCIL LIAISON

  • Actively participate in Council meetings (monthly phone calls and annually (October/November) in person)

PROCESS FOR APPOINTMENTS:

  • Call for applicants and posting on Volunteer Job Bank
  • ILTA Staff and current ILTACON co-chairs prescreen applications
  • Interviews by current ILTACON co-chairs and ILTA Director of Event Education and Event Education Coordinator.
  • Selection by consensus of interviewers

 

QUALIFICATIONS FOR SERVICE:

Objective Criteria:

  • ILTA member
  • At least one year in the ILTACON Team Coordinator role, or similar volunteer role within ILTA.
  • Willingness to accept direction from the volunteer leadership and ILTA staff as required
  • Willingness at all times to act as a reflection of ILTA’s core values
  • Approval by employer

Subjective Criteria:

  • Professional demeanor
  • Ability to work within a goal-oriented, results-driven team
  • Ability to convey ideas with respectfulness
  • Respect for protocol and history of the organization
  • Ability to put aside personal objectives in deference to the needs of the membership
  • Ability to provide practical programming direction for the organization
  • Ability to inspire ILTACON team with passion for delivering outstanding education
  • Thought leadership--ability to learn and manage development of diverse legal technology educational topics
  • Ability to identify areas for improvement and deliver constructive feedback to session coordinators

 

Desired Skills:

  • Deep knowledge and experience of technology in the legal profession
  • Effective interpersonal communication
  • Ability to work within a team environment
  • Ability to prioritize tasks to meet deadlines
  • Business acumen
  • Project management experience
  • Ability to respond to rapidly shifting priorities

 

PROFESSIONAL DEVELOPMENT:

Skills you can expect to learn from this volunteer position include:

  • Leadership
  • Goal setting
  • Public speaking
  • Meeting Facilitation
  • Mentorship
  • Improve subject matter expertise

ILTA VOLUNTEER ADVANCEMENT:

ILTACON co-chairs may apply for a role on the Program Planning Council following the completion of their commitment, and may also consider board service.

 

REQUIRED MEETINGS (IN-PERSON OR VIRTUALLY):

  • September – Co-chair/ILTA Staff meeting
  • October – Co-chair/Team Coordinator meeting; Program Planning Council meeting
  • January – All-Committee Meeting
  • Feb/March – Co-chair/Team Coordinator meeting
  • August – ILTACON

 

TYPICAL CALENDAR TIMELINE:

  • April: Job Bank Open for ILTACON Co-chair role
  • May: Co-chair applicant interviews conducted
  • June: Co-chair applicant selected
  • August: Incoming Co-chair begins to shadow current co-chairs as part of onboarding
  • August/ILTACON: Incoming co-chair shadows current co-chairs onsite at ILTACON
  • August/September: Co-chairs screen and interview ILTACON Team Coordinator applicants
  • September: Co-chairs meet in person with ILTA staff to begin planning next ILTACON, select new Team Coordinators
  • October: Co-chairs, ILTA staff, and ILTACON Team Coordinators meet to discuss ILTACON session coordinator selection
  • November: Co-chairs conduct initial ILTACON team orientation, formally kick-off ILTACON planning
  • January: Entire ILTACON team meets during Ascend weekend
  • March: ILTACON co-chairs, ILTA staff, and team coordinators meet to finalize the ILTACON educational schedule

 

System Qualifications:

Volunteer-ILTAMember

Volunteers Needed:

1 (0 open slots)

Experience Required:

4 - 6 Years Industry Experience

Points:

4992

Contact:

Gaynor Senyszyn
Director of Education
ILTA