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Vendor GuidelinesILTA's vendors are a valuable part of the ILTA community, providing product information, guidance, educational content, and networking opportunities. As part of the ILTA community, vendors are asked, therefore, to adhere to the organization's core values in interactions with ILTA members and attendance at ILTA events. Below are some specific guidelines to assist you in working within the ILTA culture. E-Groups - If you are forwarded a message from an ILTA e-group, do NOT contact the original poster. Please respond to the individual who forwarded you the message and ask the individual to contact his or her colleague and request permission to pass on the information. Membership Directory - Mine the information: Research titles, firm/entity size, etc. to determine prospects and best contact. No cold calling: Our members are busy professionals and do not appreciate the interruptions. Speaking Opportunities - Determine up front if the expectation is for your presentation to be purely educational or more product /service focused. No "selling" during educational presentations. When in the audience, you are invited to participate in group discussions but may not mention your products or services. You are invited to share experiences or information pertinent to the topic. ILTA Regional Events - ILTA regional events are open to vendors by invitation only from ILTA Leadership (an ILTA officer or the local volunteer city rep). If you are invited to attend an event, no selling is permitted. Conference - Vendor posters or other collateral materials may only be placed in locations pre-approved by ILTA. Booth sharing in the Exhibit Hall must be approved by ILTA. No temporary booths without pre-approval by ILTA. Marketing materials showing vendor social events, demos, demo room educational sessions, etc., along with listing ILTA educational sessions where vendor staff are speaking must be pre-approved by ILTA to ensure that attendees can distinguish readily between ILTA materials and vendor materials. No client events with more than 20 attendees (golf tournaments, helicopter rides, etc.) may be scheduled during the day. All affiliate events must be pre-approved by ILTA. No badge "sharing". Every vendor attendee must have his or her own badge (exhibitor, consultant, speaker). Any gifts or prizes valued at more than $500 must be pre-approved by ILTA. Animals are not permitted in the meeting center. Pre-conference and post-conference attendee lists (sent out on July 15) can only be used for one mailing each. Other Areas - Information obtained from ILTA publishables, e.g., surveys, may be used to help support the value of your product. It is not appropriate to use such information as negative publicity concerning competitors. |
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