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PDF Information – Searchable and Reducing in Size



You do NOT have to make any PDF searchable that is stored in the DMS. We now have an OCR program that finds any PDF in our DMS that is not searchable, makes it searchable, and creates a version 2 of that document.


Q. Why does Nuance mess up a file (at times) when you make it text searchable and reduce the size?


A. When you reduce the size, it attempts to use less “pixels”, and thus the “pictures” of the scanned text, etc. become blurrier. So it’s not always good to reduce the size of a document, if there are a lot of graphics in it.



There is another way to make a PDF smaller in size, instead of clicking the “reduce” button on the Home Ribbon – see below for the how–to. Contact the Help Desk for assistance.



Using the 'PDF with MRC Compression' profile in Nuance Create Assistant


1. Open Nuance PDF Create Assistant. Do this by clicking on the Windows button and start typing Create Assistant:



2. Choose Create Assistant



3. In the Profile selection box, select PDF with MRC Compression.

4. Click the Profiles button to check settings in the PDF Create Profiles dialog box. Compression is automatically set to Lossless (level 100) and the MRC checkbox is turned on. Keep these settings and change other settings (e.g. security, watermark, etc.) if required.

5. Click the Settings button to display the MRC PDF Conversion Settings dialog box. In the Profile selection box, select a profile.

6. Click the Profiles button.

7. In the PDF Create Profiles dialog box, set Compression to Lossless (level 100) and turn on the MRC checkbox.

8. Click the Settings button to display the MRC PDF Conversion Settings dialog box. Select which image quality is needed for MRC compression, then click OK.

9. In the PDF Create Profiles dialog box check and change other settings (e.g. security, watermark, etc.) if required. Click OK.



Note: MRC compression should not be combined with other program compression – both act and would lower quality too much. Using the MRC profile as delivered avoids this, since it sets program compression to lossless (100%), leaving MRC to do all the work. When processing without a profile, you should set little or no program compression when MRC is enabled and expected to run.

Tip: To get a Searchable PDF from image-only input, along with MRC compression, turn on both checkboxes.
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