Blogs

2014/06/09

Copying and Pasting Formatting
It is often helpful to be able to copy formatting from one paragraph of a document and paste it into another paragraph. This is easily accomplished in Microsoft Word.

1. Highlight the paragraph with the correct formatting.
   (Hint: Triple-clicking highlights an entire paragraph.)
2. Press Ctrl + Shift + C on the keyboard.
3. Highlight the selection to which you want to apply the copied formatting.
4. Press Ctrl + Shift + V on the keyboard.

You can continue pasting the copied formatting until you either copy another formatting or exit out of Microsoft Word. This also works in Outlook and PowerPoint!  Submitted by Denise Ash

What is the difference between Keep Lines Together and Keep with Next? Keep Lines Together is used to keep text within the same paragraph from breaking across pages. Keep with Next instructs Word to keep the paragraph where that format is applied with the following one. 

Use Format Painter shortcut keys

1. Select the text or object containing the formatting you want to copy. 
2. Press Ctrl+Shift+C to copy the formatting. 
3. Select the text or object you wish to apply the formatting and press Ctrl+Shift+V. 

Note: You can continue to use Ctrl+Shift+V to paste the copied formatting repeatedly. 

Insert the Cents symbol ¢ in Word, press Ctrl + /(slash), then press C. 

Where was I? Open the document you were previously working on and press Shift+F5. This will take you to the place in the document where you were working when you last saved the document before closing it. 

What is the difference between having text color set to Automatic instead of black?
Automatic color will switch between black and white depending on the shading of the background. If the shading is more than 80% gray or a dark red or blue, the text shows through the shading as white. 

Is there any way to go through the document and substitute one style for another?
Yes, use Word's Find and Replace feature to search for and replace much more than text. 

1. From the Edit menu, choose Replace (or press Ctrl+H to display the Find and Replace dialog box with the Replace tab active). 
2. In the Find and Replace dialog box, select Format, Style. 
3. Find the style you wish to replace from the available list. 
4. Repeat the process in the Replace With box and locate the style you wish to replace with. 
5. Select Replace or Replace All (replace all instances)

Close all open Word documents
Press the Shift key as you click the File menu and notice that the Close command changes to Close All.