Never do this in Word:
Use Format Painter as a replacement for styles
If you find yourself using Format Painter a lot, stop. Instead, create a custom style or modify one of Word’s built-in styles accordingly. Formats applied directly (manually) have a way of causing problems because they take precedence over styles. Later, when applying a style doesn’t have the desired effect, you might not know why.
Format Painter isn’t the only culprit though—any direct formatting has the potential to cause problems. Always use a style when possible.
OR this either:
Use two returns to end a paragraph
When using block style for content, users often hit Enter twice at the end of the paragraph to add a bit of white space between the paragraphs. But this creates havoc when you reorganize things. Instead, press Enter at the end of the paragraph only once and change the paragraph spacing or modify the style to add the desired space.
While we’re on the subject of hard returns, I recommend that you change the top margin rather than using Enter to space down to allow for fixed content such as letterhead and logos. The returns are less menacing in this spot, but in general, using Enter to add empty space is a bad idea.
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