PURPOSE:
The Volunteer Operations Committee oversees the operational side of the ILTA volunteer experience by creating processes, procedures, and volunteer role descriptions to support the organization’s volunteers.
ROLE AND RESPONSIBILITIES:
The committee member’s role is to serve on the Volunteer Operations Committee, and includes:
• Ensuring ILTA volunteers have documentation and resources necessary for success
• Implementing any changes to volunteer structure both within and outside North America
• Maintaining up-to-date documentation for volunteer processes, procedures and role descriptions
The co-chair's role is to lead the Volunteer Operations Committee, and includes:
• Participating in the Volunteer Council to collaborate and cross-pollinate planning across the committees
• Creating and implementing overall strategy with Council Co-Chairs to ensure best use of available resources
• Ensure ILTA volunteers are successful by providing necessary documentation and resources
• Implement any organizational changes to volunteer structure
TERM:
Two-year terms renewable for up to three consecutive terms; renewable subject to selection process. January 1 to December 31
COMMITTEE DUTIES:
• Attend meetings of the Volunteer Operations Committee
• Identify tasks, issues, and items requiring involvement of the Volunteer Council
• Complete and update position descriptions for all ILTA volunteer positions, working with the Volunteer Development Committee to ensure professional development opportunities are reflected therein
• Complete and update volunteer resource documentation including volunteer manual, council guide, and volunteer web pages
• Participate in volunteer selection process to ensure selections are fair, position-appropriate, and result in a broad diversity of members in leadership roles
• Evaluate, recommend and implement updates to volunteer structure, organizational charts, and position descriptions
• Contribute to volunteer application and onboarding process to ensure volunteers are aware of selection process and resources available to them
• Identify and draft needed resource and process documentation to aid volunteers with understanding job duties, organizational structure, process, organization culture and staff resources
• Identify and implement processes or structures needing modification to meet the needs of international volunteers and members
CO-CHAIR DUTIES:
• Prepare for and lead meetings of the Volunteer Operations Committee
• Attend and participate in scheduled meetings of the Volunteer Council
• Report plans and activities of the Volunteer Operations Committee to the Volunteer Council to ensure overall alignment with other committees
• Identify tasks, issues, and items requiring involvement of the Volunteer Council
• Oversee completion of and updates to position descriptions for all ILTA volunteer positions, working with the Volunteer Development Committee to ensure professional development opportunities are reflected therein
• Oversee completion of and updates to volunteer resource documentation including volunteer manual, council leadership guide, and volunteer web pages
• Oversee volunteer selection process to ensure selections are fair, position-appropriate, and result in a broad diversity of members in leadership roles
• Evaluate, recommend and implement updates to volunteer structure, organizational charts, and position descriptions
• Contribute to volunteer application and onboarding processes to ensure volunteers are following fair selection processes and aware of resources available
• Identify needed resource and process documentation to aid volunteers with understanding volunteer role responsibilities, organizational structure, processes, organization culture and staff resources
• Identify and implement processes or structures needing modification to meet the needs of international volunteers and members
QUALIFICATIONS FOR SERVICE:
Minimum Criteria:
• Active ILTA member, business partner or industry participant
• Complete the ILTA Conflict of Interest Form
• Volunteer experience, either within ILTA or similar professional organization
• Ability to accept direction from the volunteer leadership and ILTA staff as required
• Ability at all times to act as a reflection of ILTA’s core values
• Ability to lead a team and work within a team environment
Preferred Skills:
• Project management experience, especially documentation of structures and processes
• Effective interpersonal communication
• Strong writing skills
• Familiarity with ILTA’s organizational structure
• Ability to prioritize tasks to meet deadlines
• Ability to respond to shifting priorities
• ILTA volunteer experience
PROFESSIONAL DEVELOPMENT:
The most important things you will learn from this position:
• Subject matter expertise creating processes and procedures to support the volunteer experience
• Project management skills
• Change management
• Drafting position descriptions
• Networking and learning from the challenges and successes of peers
COMPENSATION:
ILTA volunteer leaders do not receive compensation for their services but may be reimbursed for expenses.
DIVERSITY, EQUITY AND INCLUSION:
ILTA seeks to foster diversity, equity, and inclusion throughout the legal tech community. Holding this core value central to all volunteer efforts will be key to the success of individuals holding ILTA volunteer roles and remains a top priority for ILTA.