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Use the Navigation pane in Word

To go to a page or a heading in a Word document without scrolling, use the Navigation pane.

To open the Navigation pane, press Ctrl+F,
or click View > Navigation Pane.

Browse by headings

If you’ve applied heading styles to the headings in the body of your document, those headings appear in the Navigation pane. The Navigation pane doesn’t display headings that are in tables, text boxes, or headers or footers.

1. In the Navigation pane, click the Headings
2. To go to a heading in your document, click that heading in the Navigation pane.

Tip:  To show or hide the subheadings under a heading, click the arrow next to the heading.

If you scroll through your document, Word highlights the heading in the Navigation pane to show you where you are. To go back to the top, click Jump to the beginning.

Browse by page

Click Pages. Then click a thumbnail image to go to that page.

When you do scroll through your document, Word highlights the page you’re on in the Navigation pane to show you where you are.

Search in your document

1. In the search box at the top of the Navigation pane, type the text that you want to find.
2. Click a result to see it in your document, or browse through all the results by clicking the up and down arrows.

Reorganize your document

You can move parts of your document around by moving them in the Navigation pane. You can also change the level of headings, and you can add new headings.

1. In the Navigation pane, click the Headings
   
2. Do any of the following:
   • To move part of the document, click the heading and drag it to a new location.
   • To change the heading's level or add a heading, right-click the heading, and then choose the action you want.

Note: If a document contains regions that are protected, you might be unable to drag a section beyond the last protected region.

Find And Replace

You can find occurrences of a word or phrase, or even a large chunk of text, in a document using the find function in Word 2016.

Open your Word document, go to the Home tab and in the Editing group click Find. When the Navigation panel opens on the left, type in the search word.

Word will show you all occurrences of the word in the document, with each occurrence highlighted, and a small excerpt of the surrounding text in the navigation panel. This is to help you better identify the occurrence. If you click on an occurrence in this panel, you will jump to its location in the document.

Notice that there are three headings in the navigation panel: Headings, Pages and Results. Sometimes when you open this panel, a different heading will show but it’s the Results one you need.

If there are too many occurrences of the search word to display in the navigation panel, you will see, instead, a count of those occurrences:

As with many commands in Word, there is a keyboard shortcut for Find, and that

is CTRL + F.

Replacing text in your document is just as easy. On the Home tab, in the Editing group click Replace. This time the Find and Replace dialog opens. Type in the word you want to replace, and then the one you want to replace it with. The following will replace all occurrences of the word “black” with “brown”.