ILTACON 2020-21 Co-chair

PURPOSE:
ILTACON is the premier educational and networking event for the legal sector. This four-day event features extensive educational content inspired by and developed by peers, with a 40-member volunteer planning committee that works collaboratively under the oversight of two co-chairs.

ROLE:
The ILTACON Co-Chairs provide oversight of the educational program of the conference to ensure it provides value for ILTA members. The Co-Chairs liaise with the Program Planning Council, ILTA staff, and others in developing the learning pathways for targeted member segments.

The Co-chairs lead the ILTACON planning committee and are responsible for achieving the strategic goals of ILTACON by:

• Delivering high-quality educational sessions that bring value to attendees and their supporting organizations
• Leveraging the expertise of internal and external communities
• Developing and supporting planning committee members

ILTACON Co-chairs serve as liaisons to and voting members on ILTA’s Program Planning Council, the team of volunteers responsible for delivering ILTA's overall Programming Framework.

COMPENSATION:
ILTA volunteer leaders do not receive compensation for their services but may be reimbursed for expenses. ILTACON registration, travel, and lodging fees are waived for ILTACON co-chairs, both current and incoming.

TEAM COMPOSITION:
The ILTACON Planning Committee is comprised of the following member volunteer roles:
In addition to these members, the ILTACON planning committee is supported primarily by the ILTA Event Education Manager and Event Education Coordinator.

TERM:
ILTACON Co-Chairs serve a staggered two-year term, which begins immediately following ILTACON, and concludes at the closing of ILTACON in year two:

• year one in a junior role, learning from the senior co-chair and ILTA Staff
• year two in a senior role, mentoring, coaching and leading the junior co-chair and planning committee

The time commitment varies but averages 3-4 hours per week.

RESPONSIBILITIES:
ILTACON

• Work within ILTA’s programming framework, strategic goals, target audiences and planning structure for ILTACON
• Select, lead, coach, mentor and inspire members of the ILTACON planning team
• Oversee the development of the comprehensive ILTACON education program, meeting task and event deadlines
• Structure and manage the speaker selection process and speaker experience, including the selection of series facilitators as needed.
• Select keynote speakers for the conference, working with the ILTA Event Education Manager on potential speakers, interviews, and final selection.
• Conduct collaborative meetings and make presentations to small groups and large audiences (in person and conference calls)
• Embrace an agile, nimble and flexible approach to ILTACON planning, participating in the continuous improvement process and problem-solving
• Manage provision of input into ILTACON planning from other sources such as any Executive Advisors, audience focus groups, and the Partner Advisory Counsel
• Opening remarks to welcome attendees to ILTACON

Program Planning Council Liaison

• Assist in developing ILTA's overall annual Programming Framework
• Communicate/collaborate with the Council regarding ILTACON programming and how it fits into the Programming Framework

DUTIES:
ILTACON

• Participate in ILTACON planning meetings requiring travel:
  o September: Co-Chair meeting
  o October: Co-Chair/Team Coordinator meeting
  o January: Entire ILTACON team meeting at ASCEND
  o March: Co-Chair/Team Coordinator meeting
• Attend ILTACON, including any pre-ILTACON planning meetings
• Regularly participate in planning meetings by voice and/or video:
  o co-chair/ILTA staff calls
  o co-chair and team coordinator calls
  o all-team calls
  o individual planning team calls (as needed)
• Serve as an ambassador for ILTA by promoting ILTACON and volunteerism

PROGRAM PLANNING COUNCIL LIAISON

• Actively participate in Council meetings (monthly phone calls and annually (October/November) in person)

QUALIFICATIONS FOR SERVICE:
Objective Criteria:

• ILTA member
• At least one year in the ILTACON Team Coordinator role
• Willingness to accept direction from the volunteer leadership and ILTA staff as required
• Willingness at all times to act as a reflection of ILTA’s core values
• Approval by employer

Subjective Criteria:

• Professional demeanor
• Ability to work within a goal-oriented, results-driven team
• Ability to convey ideas with respectfulness
• Respect for protocol and history of the organization
• Ability to put aside personal objectives in deference to the needs of the membership
• Ability to provide practical programming direction for the organization
• Ability to inspire ILTACON team with passion for delivering outstanding education
• Thought leadership--ability to learn and manage development of diverse legal technology educational topics
• Ability to identify areas for improvement and deliver constructive feedback to session coordinators

Desired Skills:

• Deep knowledge and experience of technology in the legal profession
• Effective interpersonal communication
• Ability to work within a team environment
• Ability to prioritize tasks to meet deadlines
• Business acumen
• Project management experience
• Ability to respond to rapidly shifting priorities

PROFESSIONAL DEVELOPMENT:
Skills you can expect to learn from this volunteer position include:

• Leadership
• Goal setting
• Public speaking
• Meeting Facilitation
• Mentorship
• Improve subject matter expertise

ILTA VOLUNTEER ADVANCEMENT:
ILTACON co-chairs may apply for a role on the Program Planning Council following the completion of their commitment, and may also consider board service.

REQUIRED IN-PERSON MEETINGS:

• September – Co-chair/ILTA Staff meeting
• October – Co-chair/Team Coordinator meeting; Program Planning Council meeting
• January – Ascend
• March – Co-chair/Team Coordinator meeting
• August – ILTACON