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Tip of the Week - Resorting Outlook's deleted folder...

By ILTA Tips
I was always annoyed that the Outlook deleted folder didn’t sort when the email was actually deleted . . . the default is when it was sent - which could be a hassle – if you just deleted something that someone sent you a week ago – and wanted to quickly refer to it - . . . Sort Outlook Deleted Items by Date Deleted If you’ve ever accidentally deleted an e-mail and you can’t remember what day it was originally sent to you, and you need to track it down then this is the tip for you. Here’s how it works: For Outlook: Go to the deleted items folder In the top ribbon bar, click on View tab then select View Settings In the Advanced View Settings ...
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Cracking the Code: Tips for Implementing Task Codes Facing the Challenges (Part III)

By Heather Ritchie
Cracking the Code: Tips for Implementing Task Codes Facing the Challenges (Part III) After you have selected your approach to coding and have your code sets lined up and ready to go, you will face the daunting task of introducing them within the firm. During which time you will likely face one or more of these challenges: Challenge #1 – Where to Find the Time As task codes involve an extra step in the docketing process (for those firms that do not yet have the benefit of Artificial Intelligence (AI) tools), adding this step to a lawyer’s already busy work day is not likely to make you any friends. Tackle by: Demonstrating “what’s in ...
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Tip of the Week - 5 Ways to Avoid Overloading Your Slides

By ILTA Tips
E-learning designers are routinely challenged to distill, organize, and present vast amounts of information in a way that makes learning more efficient, effective, and appealing. One common misstep is to overwhelm the audience by presenting too much information at once. Striking the right balance between complete information and too much information requires keen professional judgment. Check out these 5 key strategies for streamlining your slides. One Idea per Slide People can only   absorb a small amount of information at one time . If you include only one idea per slide, you will help reduce the amount of mental processing required by your ...
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ILTACON Microsoft Office 2019 Recap

By Donna Frugoli
At ILTACON this year, there were many “must-see” sessions. One of those is actually a three part series on Office 365. Each day of the series focused on a different aspect of the Office 365 platform. In this blog I will be sharing with you an overview of each day’s session. My goal is to help you decide which recording(s) are applicable to you and your environment. The best part of this three part series is that the presenters -- Jeffrey Roach, Donna Payne and Sherry Kappel -- created a fabulous PDF of a OneNote notebook containing all kinds of resources, tips and lessons learned. The first session was on Monday entitled “What You Need to Know About Office ...
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Cracking the Code: Tips for Implementing Task Codes Choosing Your Approach (Part II)

By Heather Ritchie
In part one of this three-part post, we compared the pros and cons of using UTBMS and custom codes. But how should you approach the “task” in your organization? Here are four considerations that will help you make the right call. What are your firm’s areas of practice? If the firm’s practice is limited to a few areas that have corresponding UTBMS code sets, you may opt to apply the UTBMS codes across all matters. A litigation boutique, for instance, may find the litigation (or L) codes are, by and large, good enough for the purpose, albeit not perfect. On the other hand, a full-service firm may wish to implement task codes for only those practices ...
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Tip of the week - Excel Basic Printing!

By ILTA Tips
Printing in Excel - How?    1) - Open, and then   Preview the worksheet Click the worksheet or select the worksheets that you want to preview. Click   File , and then click   Print .    Keyboard shortcut     You can also press CTRL+P. Note     The preview window will display in black and white, regardless of whether your worksheet(s) includes color, unless you are configured to print on a color printer. To preview the next and previous pages, at the bottom of the Print Preview window, click   Next Page   and   Previous Page . Note      Next Page   and   Previous Page   are available only when you select more ...
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Cracking the Code: Tips for Implementing Task Codes - Types of Codes

By Heather Ritchie
Cracking the Code: Tips for Implementing Task Codes Types of Codes (Part I) Imagine a typical day. A client calls asking how much it will cost to take a litigation matter through trial. An RFP instructs you to give a budget for each phase of an asset purchase transaction. A partner needs to report on the progress of a client’s matter against budget. If you have not yet established a pricing program, answering any these questions, not to mention achieving successful pricing outcomes, could prove challenging. While most law firms have years’ worth of docketing data, much of it consists of free-form narratives. Making sense of these narratives and ...
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Tip of the Week - Linking Documents in NetDocuments

By ILTA Tips
  If you receive documents as part of a set or want to “link” them to one another in NetDocuments for any reason, it is easy to do so. In a list view, check the documents you want to link. Click   More   in the upper right-hand corner of the document list.   Select Link documents .  The following dialog box will appear:        Click   OK .  This dialog box will appear:          Once the documents are linked, they will display in the bottom section of the Details Pane under the Linked Documents sec
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Day in the Life of a Litigation Support Person Part 3

By Dawud Burke
My name is Dawud Burke and I am a Regional Litigation Support Project Manager at Littler Mendelson. Littler Mendelson has 75 offices across the globe and currently staffs over 1,500 attorneys. I manage the Central South region of Littler Mendelson under the leadership of Mark Blaha – Director of Litigation Support – Regional Services. I navigate my case teams through the challenges of handling electronic evidence and provide litigation support services which drive efficiency, enhance review and promote defensibility throughout the eDiscovery process. I am also a Certified eDiscovery Specialist (CEDS) and a Relativity Certified Master. Time ...
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eDiscovery Managed Services Series: Communication

By Bethany DeRuiter
Predictability can be one of the biggest benefits of a managed services model, when it’s in a matured state.  In a less matured state, opportunities exist at every turn to strive for greater predictability: in standardized processes and templates of workflows, in issues management, in defining roles and responsibilities, and even in the content and methods of communication. When you can anticipate the time and cost of eDiscovery projects, expecting that the work you request will be done on time, on budget and according to specification, you are in the position to make well-grounded predictions about future projects. Forecasting eDiscovery work across the life ...
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Tip of the Week - How to Use Microsoft Word’s Built-In Screenshot Tool

By ILTA Tips
How to Use Microsoft Word’s Built-In Screenshot Tool Taking screenshots   is pretty easy; it’s a feature built into most operating systems. If you’re already working on a Word document, though, and want to add a screenshot to it, you can save yourself a few clicks by using Word’s built-in screenshot tool. In an open document, switch to the “Insert” tab on the Word ribbon. Next, click the “Screenshot” button. You will be greeted with a thumbnail image of every Window you have open at the moment. You can click one of the thumbnails to have a screenshot of that window immediately inserted into your document. You can then   position that ...
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Working with Firm Leadership to Enforce Retention Compliance for Electronic Files, LegalSEC Topic Recap

By Shayne Champion
“By 2010, we as a species were creating more data per day than we did from the beginning of time until 2003.” -Bruce Schneier   The amount of electronic data a modern law firm produces is overwhelming… and working with firm leadership to enforce retention compliance for those files can be just as large of an ‘opportunity’. The data challenge tends to be proportional for most firms - doubly so in Intellectual Property [IP] practices where significant quantities of customer IP data may be archived.    The truth is that all this data is like risk; either you manage it, or it manages you.    The fact is that failing to destroy records that ...
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Day in the Life of a Litigation Support Person Part 2

By Deborah LePage
My name is Deborah LePage and I am the Litigation Technologist at Lindsay Hart, LLP.  There are 55 people here with 22 of them being attorneys.  Lindsay Hart is a broad-based general litigation firm that handles employment practices, insurance coverage, personal injury, products liability, professional liability and a variety of other areas of law.   Time Action 8:00 Arrive at work to find my computer does not have a network connection.  We are in phase three of four of a low voltage cabling project throughout the entire suite.  Called cabling company and they are sending out a technician.   The ...
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Tip of the Week - Cross-References (simple- Word)

By ILTA Tips
How to do Simple Cross-Referencing in Word This is the original place where I say “See below” Select “see below” and go to   insert    and choose   Bookmark Type in the name (NO SPACES) and click   Add  Then go down to the “see below” part in the document  Here is the “See below” part Select the words to link to, and click on the   insert   ribbon, then choose   Cross-Reference Then under   Reference type   choose   Bookmark   and find the bookmark name and click   Insert   and then   Clo
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Day in the Life of a Litigation Support Person from a Corporate Perspective

By Michallynn Demiter
  Hello, my name is Michallynn Demiter. I am a Staff Analyst IT at Bayer Corporation. I work in the IT Legal Services team which is part of IT Operations. I have worked at Bayer for the past eight years. I started in a rotational program with assignments in the Web Hosting and Messaging teams before landing in Legal Services. My role in Legal Services has evolved over the past seven years -- I started in data collections and Information Governance before moving further right in the EDRM. Today I spend most of my time working with analytics and completing document productions in addition to consulting with counsel on non-custodial data sources. I work in ...
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Tip of the Week - Add "Speak"

By ILTA Tips
Add Speak to the Quick Access Toolbar You can add the Speak command to your Quick Access Toolbar by doing the following: Next to the Quick Access Toolbar, click   Customize Quick Access Toolbar. Click   More Commands . In the   Choose commands from   list, select   All Commands . Scroll down to the   Speak   command, select it, and then click   Add . Click   OK . When you want to use the text-to-speech command, click the icon on the Quick Access Toolbar. Convert text to speech After you have added the   Speak   command to your Quick Access Tool, you can hear single words or blocks of text spoken by highlighting ...
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ILTACON 2018 Recap

By Sharon Lee
The KM quarterly virtual roundtable held on September 12 provided   ILTACON 2018   attendees a forum to share their personal recap of the conference.  The engaging discussion was led by Gwyn McAlpine, Director of Knowledge Management Services, and Amy Monaghan, Practice Innovations Manager, of Perkins Coie. If you missed the roundtable,   listen to the recorded discussion . Highlighted Sessions ILTACON attendees shared their favorite sessions and key takeaways. We thought it would be helpful to provide the links to the sessions from the KM learning pathway and those discussed during the virtual roundtable. Monday Sessions Keynote:   KILL THE ...
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Tip of the Week - PowerPoint (2016)- various printing tips

By ILTA Tips
Printing Slides WITH the background –           In the PowerPoint – go to VIEW Set up your presentation to choose background when printing in black and white On the   View   tab, in the   Color/Grayscale   group, click   Black and White . Select a slide or an object on the slide you want to change the properties of. Then, on the   Black And White   tab, in the   Change Selected Object   group, click the settings that you want. Note:  You can apply different grayscale or black-and-white settings to different objects (and to the background) on the same slide. Depending on which one you choose, you will see the slide itself ...
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eDiscovery Managed Services Series: Roles

By Bethany DeRuiter
“You put the right people in the right places, and then you trust them to do the right stuff.” - Dara Khosrowshahi, Uber CEO   Where workflows are the “what” of eDiscovery, defined roles are the “who.” Workflows don’t work themselves. They require people to execute the work tasks. The roles of the people designated to perform the work in the workflow have just as much impact as the steps and sequencing. Roles and responsibilities are a significant piece of the eDiscovery puzzle. Staffing structures in law firms need to align with the firm’s strategic goals and objectives. Some firms in-source all eDiscovery (collection, processing, managed review, and ...
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Tip of the Week - Nuance’s PowerPDF (ver 3) - Open in New Window option J

By ILTA Tips
To change your PowerPDF program to open each PDF in a new WINDOW (instead of Tabs inside one open PDF) In PowerPDF, go to   File ,   Options ,   General , and click on   Startup.  Then UN-check the box under the   Basic Tools   area so it looks like this:   (See picture below also)   o  Open documents as new tabs within the same window.   Enjoy
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